FREQUENTLY ASKED QUESTIONS

What technology do I need to participate in the virtual conference?

• A computer and internet connection are required. It is highly recommended that you have a functioning webcam and microphone if you would like to interact.

Can I connect from a mobile device?

• Yes, there will also be a PAS 2021 Virtual App.

Will the content be available in multiple languages?

• Content is only available in English.

Am I able to favorite the sessions I am most interested in?

• Yes, you will be able to favorite a session by clicking on the star above the session name. Starring a session will add it to your schedule.

How do I access the event?

• On April 1, 2021, login credentials will be sent to the email that you registered with to access the PAS 2021 virtual platform.

I can’t log in or am having trouble with the PAS 2021 Virtual Platform.

• If you are having trouble logging into the platform, please try the following troubleshooting steps.
• Use Google Chrome or Firefox to participate in the conference.
• Confirm that you are not on your company’s VPN Security Settings (disable this setting). After disabling, try logging out, closing your browser, and logging back in.
• If you are in the office, try another network (some offices have robust firewalls that will restrict access).
• Clear your web browser history and cache.
• Check your Internet connection & use a hardwired internet connection if possible.
• If using WiFi, get as close to the modem as possible.
• Close any other tabs using a lot of bandwidth.
• If you are at home, make sure no one is using streaming services like Netflix, etc. that could impact your available bandwidth.

Do I need to download anything to access my sessions?

• The CadmiumCD platform is web-based and no additional download is necessary to access the PAS 2021 Virtual platform. For sessions hosted in Zoom, it is recommended, but not necessary, to download the Zoom desktop application to your computer. You can do so by clicking HERE.

Can I call in via phone to hear the sessions?

• No, calling in is not an option.

A friend/colleague/boss wants to join. Can I share my link?

• No, each attendee must be registered separately.

Can I connect with other attendees?

• Yes. We are building in networking times so attendees can connect with one another.

Can I chat with other attendees directly?

• Yes, you can connect using the chat feature in the platform.

Can I submit questions to speakers?

Question Tab in On-Demand:

• All On-Demand sessions have a corresponding Q&A tab for each presentation. Enter your questions here after viewing a presentation. Presenters will be reviewing this area through June 4, 2021.
• All On-Demand sessions have a corresponding Live Q&A time. The Q&A time will show on the session pop-up. Post your question in the Q&A tab when you are viewing the On-Demand session and it will be moved to the Live Q&A question tab when that session launches. This means any questions you list in the On-Demand Q&A tab could be selected by the moderator to be answered during the live Q&A.

Question Tab during Live Sessions and Live Q&A Sessions:

• All On-Demand sessions have a corresponding Live Q&A time. The Q&A time will show on the session pop-up. Post your question and it could be selected by the moderator to be answered during the live Q&A.
• Live Sessions will have a Question tab.
• Live attendees have the option to upvote questions; the most popular questions will be asked by the moderator.

Am I able to earn CME credits?

• Yes, please visit CME Credit to access full CME information

I forgot my username or password.

• Click here, follow the login button and click the forgot username and/or password button.

How do I chat with others in the Discussion tab?

• There will be a discussion tab associated with each session. To interact, click the discussion tab and enter your comments.

Do I need to register to view PAS 2021 Virtual sessions?

• Yes, you need to register to view sessions. For more information on registration click here.

How do I watch Live Sessions?

• To view Live Sessions, please register for PAS 2021 Virtual, and visit the conference platform and locate the Live Session button at the top of the homepage.

What if I miss a session that was Live?

• All Live Sessions will be available on-demand after the live showing. They will be available until January 31, 2022.

How do I view pre-conference events?

• A list of pre-conference events is listed here. You must register for a pre-conference event to receive information on how to access that session the day of.

How do I preview e-Posters with Chat Q&A?

• To preview an e-Poster click “e-Posters” on the left-hand navigation bar. This will bring you to a page where you can sort and filter to find e-Posters of your interest. Each e-Poster will have a 3-minute audio recording as well.

How do I visit with my favorite exhibitors?

• Registered attendees can visit the exhibit hall from Friday, April 1, 2021 – January 31, 2021. Virtual booths will be staffed with personnel May 1 – 4, 2021, during which time you’ll be able to chat with a representative or connect automatically via video chat from 12:00 PM – 1:00 PM CT.

What societies are meeting during PAS 2021?

• The PAS Meeting is produced through a partnership of four pediatric organizations that are leaders in the advancement of pediatric research and child advocacy, in collaboration with a number of Alliance and Affiliate supporters. Click here for more information.

Do I have to be a member of a society to attend?

• No, however, registration fees are reduced for members of AAP, APA, APS, ASPN, PIDS, and SPR.

How can I become a member of one of the host societies and receive discounted registration fees and other member benefits?

• You must apply for membership with the desired society. Please contact the society office directly as each society handles membership differently. Click here for Partner and Alliance society information.

I submitted an abstract; do I also need to pay to register for the meeting?

• Yes, all attendees need to register for the meeting. Submission of an abstract does not include registration for the PAS 2021 Meeting.

REGISTRATION

How do I register for PAS 2021 Virtual?

• Registration is currently open for the PAS 2021 Virtual Conference. Click here to register.

Are there 1-day passes to attend the meeting?

• PAS meeting does not offer 1-day registration passes.

Do I qualify as a trainee?

• You may register as a trainee if you are currently in a residency or fellowship program, or you are still a student (high school, undergrad, or graduate level). Post-doctoral positions do not qualify for trainee registration.

If I am an abstract presenter at the PAS Meeting, do I still need to register?

• Yes, all abstract presenters are required to register for the PAS Meeting.

Where can I obtain a Certificate of Attendance?

• You can print your Certificate of Attendance on the Registration page.

How can I get my past years’ Certificates of Attendance?

• You can get the previous five years Certificate of Attendance on the Registration page.

PROGRAM – GENERAL

What types of sessions will the meeting include?

• Session types can be found here: PAS Program Sessions

How can I find out more about the PAS 2021 Virtual program?

• We will share more details as the virtual program develops.

How can I view the abstracts before the meeting?

• Abstracts will be available on the PAS 2021 Virtual website in March.

How many CME credits is it possible to earn by attending PAS 2021 Virtual and how do I claim them?

• The total number of CME and MOC2 credits will be listed on the virtual meeting website in advance of the meeting.

SCHOLARLY SESSION, WORKSHOP, AND ANCILLARY EVENT SUBMITTERS

When can I submit my Scholarly Session, SIG, Workshop, or Ancillary Event?

• The Call for Scholarly Sessions, Workshops, and SIGs opens on September 9, 2020, and closes October 6, 2020 (11:59 pm EST). Ancillary Events can be submitted from September 9, 2020, to March 1, 2021. Click here for more details.

Where do I go to submit a session or workshop?

• Go to the PAS Program and Events Center to make your submission. You can save your submission as a draft and come back to finish it later. The Call for Scholarly Sessions and Workshops opens September 9, 2020, and closes October 6, 2020 (11:59 pm EST).

How do I indicate my Scholarly Session is cross-disciplinary?

• Choose a session type first (like Hot Topic Symposia), then use Tracks to tag the desired Learning Pathway, along with specific research fields. More information about Learning Pathways is available here.

How long will Scholarly Sessions and Workshops be in the PAS 2021 Virtual format?

• Scholarly Sessions should not exceed 90 minutes, 120 minutes for Workshops.

When will Scholarly Sessions be presented?

• All Scholarly Sessions will be held during the PAS 2021 Kick-off, Saturday, May 1–Tuesday, May 4, 2021. Further PAS sessions will follow on May 10-June 4.
• Because all presentations will be required to prerecord, Scholarly Sessions can use the full 90 minutes for speaking time. We will work with all submitters on how Q&A will be included, whether by live stream or Q&A after the 90 mins.

When will Workshops be presented?

• With a few exceptions, Workshops will be held Monday, May 10–Friday, June 4, during PAS 2020 Phase II. Workshops are limited to 120 minutes.

Will participants be able to register for workshops in advance?

• The official PAS registration process will not include individual workshop registration, but we will provide a way for PAS registered attendees to RSVP for workshops once the final workshop schedule is in place.

Will there be virtual breakout rooms available for workshops?

• The PAS programming team will work closely with each workshop organizer to build virtual breakout room attendance and maximum participation numbers.

Will the workshop lead have access to the registration list so that virtual breakout groups can be organized in advance?

• We are currently working with our virtual platform vendor to determine how best to pre-assign breakouts while being mindful of PAS privacy policies. More to come on this.

Will there be a maximum number of participants?

• Yes, workshop leaders can set a maximum number of participants; PAS staff will work with leaders of accepted workshops on these details.

What happens after my Scholarly Session is selected?

• Session submitters will be notified by Nov. 13, 2020. If selected, all speakers will be required to confirm participation, including pre-recording their presentation. All presenters will need to register for the PAS 2021 Virtual Meeting.
• The presentation format and type will be confirmed in March 2021.
• All speakers will pre-record their presentations in the virtual platform in March-April 2021.

Certain format types will require active participation on the day of presentation.

What happens after my Workshop is selected?

• Session submitters will be notified by mid-December 2020. If selected, all speakers will be required to confirm participation, including pre-recording their presentation, if applicable. All presenters will need to register for the PAS 2021 Virtual Meeting.
• The presentation format and type will be confirmed in March 2021.

I submitted a session but need to make a change. How do I do this?

• Before the submission deadline: You can make changes to your own submitted session until the submission deadline. Access the submission site, scroll down to your submitted session, and click on “Return to Draft.” Make the desired changes and be sure to re-submit before the deadline.
• After the submission deadline: While we realize some changes are inevitable, we urge you to work with your potential speakers and participants to confirm their availability and presentation information prior to submission. After the deadline, use the Change Tracker Request link to alert PAS staff to changes.

ABSTRACTS

When can I submit my abstract?

• The Call for Abstracts TENTATIVELY opens Nov. 10, 2020, and the deadline is Jan. 5, 2021 at 11:59 pm EST.

Where do I go to submit an abstract?

• Go to the PAS Program and Events Center to make your submission. You can save your abstract as a draft and come back to finish it later. The submission site opens Nov. 10, 2020. Step-by-step instructions are available here.

What is the fee to submit an abstract?

• The fee for abstracts is $90. There are no late-breaking abstracts in 2021. Please note abstract submission fees are nonrefundable and are separate from registration fees.

Does the fee apply to all submissions or only if accepted?

• The submission fee is required for all abstracts. The submission cannot be finalized without it.

What are the abstract submission topics?

• To view the abstract submission topics, please click here.

I submitted an abstract but need to make a change. How do I do this?

• Before the submission deadline: You can make changes to your own submitted abstract until the submission deadline. Access the submission site, scroll down to your submitted abstract and click on “Return to Draft.” Make the desired changes and be sure to re-submit before the deadline. No additional fee is required for changes to abstracts.
• After the submission deadline: After the deadline, PAS staff are not able to make changes to abstracts, including adding authors. If your abstract is accepted for presentation, please include the additional author information in your virtual presentation.

Will there be late-breaking abstracts this year?

• There are no late-breaking abstract submissions for 2021.

Are Case Studies accepted?

• Historically, abstracts accepted for presentation are hypothesis-driven new work. Abstracts rarely accepted for presentation include single case reports, open-label drug trials, highly speculative accounts of clinical experience, and op-ed accounts of personal experience. Interim results from an ongoing clinical trial will not be accepted for presentation unless the study has been prematurely closed for lack of efficacy or for safety issues.

What is the word or character count for submitted abstracts?

• The character count is 2,600 and includes spaces and titles, but it does not include author names, figures, and tables.

Can abstracts be presented at the PAS Meeting if they are accepted into other meetings as well?

• Abstracts submitted and/or presented at other Societies’ or national meetings within the 12 months prior to the PAS Meeting may be submitted to the PAS Meeting for consideration. Please refer to the PAS Academic Ethics Policy.

Can I resubmit my abstract from PAS 2020?

• Abstracts can be updated and resubmitted as long as they haven’t been published in manuscript form. Acknowledgment of previous presentations at a conference should be indicated during submission.

Can individuals submit more than one abstract?

• There is no limit on the number of abstracts submitted by each author, but the submission of multiple, redundant or highly similar abstracts with only minimal changes in the abstract title or minor changes in data analysis from the same investigator(s) or laboratory is strongly discouraged. Such submissions may result in rejection of all abstracts that are deemed to be in violation of PAS guidelines; rejection may occur prior to, during, or after review, even if submitted to different topical categories. Please refer to the PAS Academic Ethics Policy.

When/how do I complete by disclosure?

• The disclosure form is part of the account creation process when making an account to submit an abstract. All authors cited in abstracts must log in to the PAS Program and Events Center (PPEC) and complete Conflict of Interest Disclosures (COI). The abstract’s submitting author should alert her/his colleagues about this requirement. The abstract may be submitted before all disclosures are completed, but COI disclosures for each author must be completed by January 15, 2021.

Why do all authors need to complete disclosures?

• PAS requires everyone in a position to control the content of an educational activity (i.e., directors, planning committee members, faculty, authors) to disclose any relevant financial relationships with commercial interests (drug/device companies) and manage/resolve any conflicts of interest prior to the activity. Individuals must disclose to participants the existence or non-existence of financial relationships: 1) at the time of the activity or within 12 months prior; and 2) of their spouses/partners.
• In addition, PAS requests faculty/presenters to disclose to participants any unlabeled use or investigational use of pharmaceutical/device products; to use scientific or generic names (not trade names) in referring to products; and, if necessary to use a trade name, to use the names of similar products or those within a class. Faculty/presenters have also been requested to adhere to the
  ACCME’s validation of clinical content statements.

Can figures be in color?

• Yes, colored figures are acceptable.

How many figures can be uploaded?

• A submitter can upload a total of four images. Please create tables in a separate program and then submit them as an image.

How do I apply for an award?

• During the abstract submission phase, select an Award from the list, complete the respective award application, and upload all required supplemental materials.

Does the abstract submitter also have to be an author for the abstract?

• No, the person who submits an abstract does not have to be one of the authors. Make sure to remove the name of the submitter (it will populate automatically) and designate the presenting author.

My abstract was not accepted. Can I get a refund of the submission fee?

• The admission fee for abstracts is not refundable.

How do I contact ScholarOne Tech Support?

• Phone: + 1 888-503-1050 / Email: s1abstractshelp@clarivate.com; Monday-Friday 12AM – 8:30PM ET. Closed December 25 and January 1.

How can I view my past abstracts?

• You can view your abstracts for 2017, 2018, 2019, and 2020 on the PAS Meeting site.

ABSTRACTS: REVIEW/NOTIFICATION

Are abstracts submitted to PAS peer-reviewed?

• Yes, all abstracts are reviewed by groups of volunteer reviewers under the oversight of the PAS Program Committee. All decisions regarding abstracts are final, including acceptance, rejection, and placement into a platform or poster session.

What is the typical abstract acceptance rate?

• In general, 75-80% of abstracts are accepted.

When will a submitter find out if an abstract was accepted?

• The notification date is February 23, 2021. An email is sent to all co-authors and a second email to the person listed as the presenting author, who will receive the invitation for the platform or poster presentation.

What if I don’t receive an email about my abstract?

• If you are the submitter of the abstract and don’t receive a notification by Feb. 19, 2021, please contact your co-authors first. The firewalls of some institutions often block PAS emails and a co-author may have received the notification. If not, please contact the PAS program office at info@pas-meeting.org.

How do I accept my presentation?

• Log in to your PAS Program and Events Center (PPEC) account, click on “Messages” then select “Invitations.” From the drop-down menu next to the invitation, select “View & Respond,” and click on the “+” next to “Session Information.”

This is a basic presenter FAQ that applies to most session formats. For specific questions about your session, please refer to the corresponding presenter guide.

How do I register for PAS 2021 Virtual?
Registration is currently open for the PAS 2021 Virtual Conference. Click here to register. All presenters must register as a Full Access Pass attendee to present at PAS 2021. We strongly recommend registering by March 18th to receive the early discount rate.
Will all presenters be required to register for the conference?
Yes. All presenters must register as a Full Access Pass attendee to present at PAS 2021.
What time zone is the meeting held in?
Central time zone.
How do I access my presenter profile?
On March 22, 2021, presenters will receive an email to log into the PAS presentation management portal, Cadmium’s Education Harvester or Poster Harvester, and complete presenter tasks and update their profile. Presenters can update their profiles until April 16, 2021.
I forgot my username or password for the PAS Presentation Management Portal – Education or Poster Harvester in CadmiumCD – login.
Access the portal login page and click “Lost your access key?”
Can I present my session live instead of pre-recording it?
No, all presenters in Phase I are required to pre-record their presentations to ensure the content is delivered successfully. Most Phase II content will be delivered live.
Should I include my co-presenters’ slides when I upload my part of the presentation?
Only upload the slides for your portion of the presentation.
What are my options for pre-recording my presentation?
This varies based on your assigned presentation type. To see directions, please reference your corresponding presenters’ guide.
Can I provide handouts or worksheets to the attendees of my session?
Yes. “Upload Your Handouts” is an optional task in the presentation management portal.
How will a panel or group session be accomplished virtually?
These sessions require the presentation group to record content together in MP4 format and uploaded to the CadmiumCD platform’s Education Harvester by April 16, 2021. You will then answer any questions from the audience as a full group during the live Q&A section of your presentation.
What is the deadline for uploading and pre-recording my content?
April 16, 2021, is the deadline for uploading your final presentation recordings, slides, handouts, and profiles in CadmiumCD. For e-posters, this includes a PDF of your poster and audio recording.
If we record our presentation, what file format is accepted?
If you are recording within the CadmiumCD Platform no file upload will be required as it is being recorded and saved directly in the system.
If your assignment requires an upload, a recorded MP4 of your presentation will need to be uploaded. There are several ways to create an MP4; please reference your corresponding presenter guide for additional details.
How do I upload my presentation?
If you are recording within the CadmiumCD Platform no file upload will be required as it is being recorded and saved directly in the system.
If an MP4 is required – log into the PAS presentation management portal and complete the “upload MP4 file” task on the task list.
Will we be able to present slides that contain copyrighted information?
No, using copyrighted information is not permitted.
Can I make changes to my presentation after it has been uploaded?
Yes, but the final file must be uploaded by April 16.
I logged into the Presenter Portal, but I cannot make changes to the body of my abstract.
Am I permitted to make minor changes?
No changes can be made to abstracts in the Cadmium Portal. If you have a change request please send them to info@pasmeeting.org.
How long will content be available?
Content will be available until January 31, 2022
Can I use my own slide deck?
A PAS presentation deck template will be available for download in the PAS Presentation Management Portal’s presenter task. PAS highly recommends you use this template so your work is branded correctly. Access to this slide deck will be granted on March 22, 2021, via email.
What technology do I need to present at the virtual conference?
A computer, webcam, microphone, and internet connection are required.
What if I miss my scheduled technical check?
If you miss your scheduled technical check, please reach out to info@pasmeeting.org with the subject “Missed Technical Check,” and the PAS team will assist you.
Can I connect from a mobile device?
Yes, to view presentations, there will also be a PAS 2021 Virtual App. While presenting, though, a computer, webcam, microphone, and internet connection are required. We do not recommend presenting using a tablet.
What are Live Sessions?
Live Sessions are sessions where each presenter will be available for live Q&A after their presentation concludes.
What are On-Demand Sessions?
On-Demand Sessions are PAS 2021 Virtual content that will be made available for viewing at your leisure beginning April 28, 2021. The On-Demand Sessions will also have a “view by” date and time that precedes the Q&A session set up for those presentations. This time designates when you should complete your viewing so you can participate in Q&A. All On-Demand sessions will be available for you to view until January 31, 2022.
What are Highlighted e-Posters with Live Q&A?
A select number of e-Posters have been chosen as “Highlighted e-Posters with Live Q&A.” These can be previewed by clicking “e-Posters” on the left-hand navigation bar and are associated with a star icon. These e-Posters have a corresponding live Q&A video chat held at 6:15 pm nightly. These live Q&A times will be led by a moderator and all e-Posters presenters will join to answer questions from attendees. Attendees can either ask via a chat box or share their webcam to ask questions. Please note – these are live Q&A sessions only. You should view the corresponding e-Posters in advance.
Will the content be available in multiple languages?
Content is only available in English.
Can attendees call in via phone to hear the sessions?
No, calling in is not an option.
Will there be networking opportunities at PAS 2021 Virtual?
Yes, you will also be able to view other attendee’s profiles and chat with them directly. And you’ll be able to interact with colleagues during the live Q&A sessions.
Can I chat with other presenters and attendees directly?
Yes, you can connect using the chat feature on the platform.
Can I see who else is presenting and attending the conference?
Yes, you will have access to all other attendees and presenters who have opted to share their profiles.
What web browsers do you recommend for the PAS 2021 Virtual Platform?
Use Google Chrome or Firefox to participate and present in the PAS 2021 Virtual conference.
What virtual platform is being used for the event?
CadmiumCD will be used as the PAS 2021 virtual platform.
Will live sessions be available on-demand after their scheduled date/time?
All Live Sessions will be available on-demand after the live showing. They will be available until January 31, 2022.
How soon can I begin my pre-record session or e-Poster?
You may begin the recording process the week of March 22, when the PAS Presentation Management Portal opens, and you have until April 16^th to complete and upload your presentation.
What if I am unable to present?
You may ask another co-author on the abstract to present for you. Please access the Change Tracker Request form to make the request.
The wrong person is listed as the presenting author. How do I change this?
Please use the Change Tracker Request form to alert PAS staff to changes.
Do I need to download anything to access my sessions?
The CadmiumCD platform is web-based and no additional download is necessary to access the PAS 2021 Virtual platform. For sessions hosted in Zoom, it is recommended, but not required, to download the Zoom desktop application to your computer. You can do so by clicking HERE

What are the dates of the virtual conference?

•  The PAS 2021 meeting will run from April 30 – May 4, 2021. Please check back for more updates.

What are the elements in the virtual booth?

• Exhibitors participating in the PAS Virtual Exhibit Hall will receive a profile that includes a company logo, description, contact information, resource handouts, and the ability to video chat directly with attendees. Booth traffic add-ons and other marketing resources will be available a-la-carte later in the Fall.  

How do I upload the elements to my virtual booth?

• The exhibitor portal will be available for you to upload your materials through our virtual platform.

When can I start uploading my elements and what is the deadline to upload them?

• The exhibitor portal will be up and running by January 15^th. When it goes live, an email will be sent to exhibitors with instructions on how to log in and complete their profile. The deadline will be communicated at a later date.

Can I transfer the price of the physical booth to sponsorship or advertising opportunity?

• All funds from a physical exhibit booth can be transferred to sponsorship, advertising, and/or booth traffic boosting opportunities. We encourage all booths to take part in these opportunities to maximize their ROI. For more information and opportunities see our Prospectus.

Will there be unopposed virtual exhibit hall hours?

• Yes, there will be time allocated solely for exhibits.

How do I drive traffic to my booth?

• Booth traffic add-ons, such as videos, enhanced listings, scavenger hunts, and other marketing resources will be available a-la-carte later in the Fall.  PAS will also help in promoting the Virtual Exhibit Hall through social media and email marketing.

Will there be instruction provided to learn how to use the virtual platform?

• Yes, there will be training available for all exhibitors to be able to learn the virtual platform. More info to come in the coming months.

Will attendee information be available?

• Yes, all exhibitors will have the option to purchase lead retrieval to collect information on attendees that visit your virtual booth. Information includes name, mailing address, and email address.

Will I be able to talk directly to attendees?

• Yes, there is video chat included with all virtual exhibit booths to talk with attendees.

Who do I contact if I have questions?

Contact us at:

Carmen Beck 
Director, Resource Development
Sponsorships & Exhibits
cbeck@pasmeeting.org
832.404.2413

Kelly Schmalfeldt 
Coordinator, Resource Development
Sponsorships & Exhibits
kschmalfeldt@pasmeeting.org
832.371.6016